ITEM 01
Everyone Uses the Owner's Account
The whole team on one login means every employee can see profits, change prices, delete products, and cancel orders — whether they should or not.
Team & Permissions
A Login for Every Employee, Access for None Too Many
Stop sharing the owner's password. Give each team member their own account with exactly the permissions their job needs — a cashier sells, an accountant sees money, a warehouse worker touches stock — and every action is recorded under their name.
NO. 01
One Shared Password Is a Business Risk
When everyone logs in as the owner, everyone is the owner. No limits, no accountability, and no way to take access back when someone leaves.
ITEM 02
Nobody Owns Any Action
An order was cancelled and a discount appeared. Who did it? With one shared account, the honest answer is: no idea.
ITEM 03
Access Is All or Nothing
You want the new hire to ring up sales — not to see revenue reports or edit the catalogue. Without roles, you cannot give one without the other.
ITEM 04
Ex-Employees Keep the Keys
Someone leaves, and the password they know still works. Changing it means telling everyone the new one — and the cycle repeats.
NO. 02
Roles, Permissions & Accountability
Fine-grained control that stays simple: build a role once, assign it in seconds.
ITEM 01
Add Team Members in a Minute
Enter their name, email, username, and role. Cashvio generates a temporary password you hand over yourself — no invitation emails to get lost, and you can reset it any time.
Username or Email LoginTemporary PasswordReset Anytime
ITEM 02
Fine-Grained Permissions
Permissions follow an action-on-resource model: view orders, create products, approve purchase orders, process refunds — grant exactly what each role needs, nothing more.
Per ActionPer ResourceSelect-All Groups
ITEM 03
Three Ready-Made Roles
Tenant Admin for full access, Cashier for day-to-day selling, Accountant for financial visibility — usable from day one, no configuration needed.
Tenant AdminCashierAccountant
ITEM 04
Custom Roles for Your Reality
Create as many roles as your team needs — a Warehouse Staff role limited to inventory and purchase orders, a Supervisor role that can cancel orders. Name it, tick the permissions, save.
Unlimited RolesYour Job TitlesEditable Anytime
ITEM 05
Business-Wide or Per-Store Access
The role defines what someone can do; the assignment defines where. Give a manager the whole business, or scope a cashier to a single branch.
Whole BusinessSingle StoreYour Choice
ITEM 06
The Interface Follows the Role
Team members only see the menus, buttons, and quick actions their permissions allow. No forbidden buttons, no confusion — a cashier's screen is a cashier's screen.
Menu FilteringHidden ActionsLess Training
ITEM 07
Deactivate Without Deleting
Someone leaving? Deactivate their account — login blocked instantly, history intact. If they come back, reactivate in one click.
Instant BlockHistory KeptReversible
ITEM 08
Performance Per Person
The Staff report shows revenue and orders per team member, with trends over time. Add an hourly rate per user for staff cost visibility.
Sales Per StaffOrders Per StaffHourly Rate
NO. 03
From Shared Password to Proper Accounts
Three steps, and each person on your team has exactly the access they should.
01
Pick or Build the Role
Start with a ready-made role — Cashier, Accountant — or create a custom one and tick exactly the permissions the job needs.
02
Add the Team Member
Enter their details, assign the role — business-wide or scoped to one store — and hand them the temporary password Cashvio generates.
03
They Work, You See Clearly
They log in and see only their job. Orders, adjustments, and returns they create carry their name — and the Staff report shows how everyone performs.
NO. 04
Permissions Cover Every Corner of the System
Each resource has its own set of actions — grant them per role, and View is included automatically whenever you grant an action.
| Area | Controllable actions |
|---|---|
| Orders | View, create, edit, cancel |
| Products & categories | View, create, edit, delete |
| Inventory | View, adjust, transfer, edit reorder points |
| Suppliers & purchase orders | View, create, edit, approve, receive, cancel |
| Returns & refunds | View, create, approve, reject, process, cancel |
| Customers | View, create, edit, delete |
| Payments & coupons | View, create, edit, delete |
| Users, roles & stores | View, invite, edit, deactivate, assign roles |
Frequently Asked Questions
Common questions about team members, roles, and permissions in Cashvio.
Does the new team member get an invitation email?
No. Cashvio generates a temporary password and shows it once with a copy button — you share it with the team member yourself, in person or through a channel you trust. If it is lost, set a new password from their profile.
What do team members log in with?
Their username or email plus their password. Each person has their own credentials — the owner's password stays with the owner.
Can I limit an employee to one branch?
Yes. When assigning their role, check store-specific and pick the store. Their permissions then apply only inside that branch.
What are the ready-made roles?
Three system roles ship with Cashvio: Tenant Admin (full access), Cashier (day-to-day selling), and Accountant (financial visibility). They cannot be edited — but you can create unlimited custom roles alongside them.
Can a role see a page but not change anything?
Yes — grant only the View permission for that resource. Granting any action (create, edit, delete) automatically includes View, because nobody can edit what they cannot see.
What happens when an employee leaves?
Deactivate their account — their login stops working immediately, and everything they ever created keeps their name for your records. Reactivate any time if they return.
Do role restrictions apply to the business owner?
No. The account owner always has full access to everything. Roles restrict invited team members only.
Can I see each employee's sales?
Yes. The Staff report shows revenue per team member, orders processed per person, and performance trends — useful for scheduling, targets, and rewards.
Also free on Cashvio
Start with a free POS and a free online store — no credit card required.
Give Everyone Their Own Key
Create your free account, add your team, and retire the shared password today.
Team members and roles depend on your plan limits