ITEM 01
Manual Counting Errors
Counting stock by hand leads to mistakes. One miscount and your records are wrong for weeks — you only discover the error when a customer orders something you do not actually have.
Free Forever
Free Inventory Management Software
Track every product, every variant, across every store — in real time. Cashvio gives you per-variant, per-store inventory tracking, low stock alerts, purchase orders, supplier management, and a full audit trail. No spreadsheets, no guesswork, no monthly fee.
Built for retail, F&B, and service businesses to manage their inventory
Live view — inventory
Live view — inventory on mobile
NO. 01 — The Inventory Problem
Spreadsheets and Guesswork Are Costing You Money
Most small businesses still track inventory by hand or in spreadsheets. Every mistake means lost sales, wasted stock, or angry customers.
ITEM 02
No Variant-Level Visibility
Your spreadsheet says you have 50 T-shirts, but which sizes? Which colors? Without tracking each variant separately, you reorder the wrong sizes and miss out on the ones actually selling.
ITEM 03
Blind Across Locations
If you have more than one store, you are calling between branches to check stock. There is no way to see what each location has without physically walking in.
ITEM 04
No Warning Before Stockouts
You only discover a product is out of stock when a customer asks for it. By then you have already lost the sale and possibly the customer.
ITEM 05
No Idea Where Stock Went
Items go missing and you cannot explain why. There is no record of who adjusted stock, when, or for what reason. Shrinkage becomes invisible.
ITEM 06
Disconnected Purchasing
You reorder from suppliers by memory or when something runs out. There is no link between your stock levels and your purchase orders, so you either over-order or run out.
NO. 02 — The Cashvio Way
Inventory That Manages Itself
Cashvio tracks stock automatically with every sale, return, transfer, and purchase order. You set it up once and your inventory stays accurate without manual work.
ITEM 01
Per-Variant, Per-Store Tracking
Every product variant — size, color, material — has its own stock count in each store. You know exactly how many "Medium / Blue" T-shirts are in your Downtown branch right now.
ITEM 02
Stock Updates Automatically
When a customer buys, stock goes down. When a return is approved, stock goes up. When a purchase order is received, stock increases. When you transfer between stores, both counts update. No manual entry.
ITEM 03
Alerts Before You Run Out
Set a custom reorder point for every product in every store. When stock hits that level, it appears in your Low Stock dashboard. You restock proactively instead of reactively.
ITEM 04
Complete Audit Trail
Every stock change is logged — who made the adjustment, what quantity, when it happened, and the reason. You can trace any discrepancy back to its source.
NO. 03 — Core Inventory Features
Everything You Need to Track Stock Accurately
From barcode scanning to bulk adjustments, Cashvio covers every inventory operation your business needs — all included in the free plan.
ITEM 01
Real-Time Stock Levels
View current stock for every product variant in every store. Filter by store, search by product name or SKU, and see stock status at a glance — In Stock, Low Stock, or Out of Stock.
ITEM 02
Stock Adjustments
Increase, decrease, or record damaged stock with a reason and audit trail. After a physical count, adjust your digital records to match reality in seconds.
ITEM 03
Store-to-Store Transfers
Move stock between locations with tracked transfer requests. The sending store's count drops and the receiving store's count rises — automatically and instantly.
ITEM 04
Low Stock & Reorder Alerts
Set custom reorder points per product per location. View all low-stock items in one dedicated page. Never miss a sale because an item went out of stock unnoticed.
ITEM 05
Bulk Stock Operations
Adjust hundreds of stock levels at once. Record shrinkage, damage, or receiving in bulk — with full audit trails showing who changed what and when.
ITEM 06
Optional Per-Product Tracking
Not every product needs inventory tracking. Toggle tracking on or off per product. Items with tracking disabled are treated as always in stock — perfect for services or made-to-order items.
NO. 04 — Automatic Stock Changes
Stock That Updates with Every Business Action
You never manually update stock for routine operations. Cashvio adjusts inventory automatically based on what happens in your business.
| Action | Effect on Stock |
|---|---|
| Order completed | Stock decreases by the ordered quantity |
| Order cancelled | Stock is restored to pre-order levels |
| Return approved | Stock increases (unless marked non-restockable) |
| Purchase order received | Stock increases by the received quantity |
| Manual adjustment | Stock increases or decreases with a reason logged |
| Stock transfer | Source store decreases, destination store increases |
| Damaged or consumed | Stock decreases with a reason recorded |
NO. 05 — Purchase Orders & Suppliers
Restock Smarter — From Low Stock Alert to Shelf
See which products are running low, create a purchase order to your supplier, and receive the stock — all in one system. Your inventory updates the moment products arrive.
ITEM 01
Create Purchase Orders
Select the store, add products with quantities and agreed prices, choose a supplier, set an expected delivery date, and add any delivery fees. A step-by-step wizard guides you through every field.
ITEM 02
Track PO Status
Every purchase order moves through clear stages — Draft, Pending, Approved, Received, or Cancelled. Filter by store, supplier, status, or date to find any PO instantly.
ITEM 03
Receive Stock in One Click
When products arrive, open the purchase order and click Receive Stock. Confirm the quantities and your store inventory updates immediately — no manual stock adjustment needed.
ITEM 04
Supplier Database
Keep all your supplier records in one place — company name, contact person, email, phone, address, tax ID, and payment terms. See every purchase order per supplier with full payment history.
NO. 06 — Multi-Store Inventory
Multiple Stores. One Inventory View.
Each store tracks stock independently while you see the big picture from one dashboard. Transfer stock between locations, compare levels, and manage everything centrally.
ITEM 01
Independent Stock Per Store
Each store maintains its own stock count for every product variant. Your Downtown branch can have 20 units of a product while your Mall location has 5 — each managed separately.
ITEM 02
Inter-Store Transfers
Spotted excess stock at one location and a shortage at another? Transfer it directly between stores. Both counts update instantly with full tracking.
ITEM 03
Per-Store Pricing
Set different selling prices for different stores. Your airport location can charge differently from your warehouse outlet — all from the same product catalog.
ITEM 04
Central Visibility
Switch between stores or view aggregate stock levels from one dashboard. Filter reports by location to understand which store sells what.
NO. 07 — Inventory Analytics
Reports That Show What Is Really Happening
Go beyond stock counts. Understand profitability, identify slow movers, and make data-driven purchasing decisions.
ITEM 01
Product Profitability
Track cost prices versus selling prices to see real margins per product and per category. Identify your most and least profitable items instantly.
ITEM 02
Sales Trends by Product
See which products are selling fastest, which are slowing down, and which are not moving at all. Use daily, weekly, or monthly views to spot seasonal patterns.
ITEM 03
Cost Analysis by Supplier
Track how much you spend with each supplier over time. Compare costs across suppliers to negotiate better deals or switch to more cost-effective vendors.
ITEM 04
Return Patterns
See which products get returned most, and why. Identify quality issues, sizing problems, or description mismatches before they become expensive trends.
NO. 08
Cashvio vs. Tracking Inventory in Spreadsheets
See what you gain by switching from manual tracking to a real inventory management system — at no cost.
| Capability | Cashvio (Free) | Spreadsheets / Manual |
|---|---|---|
| Per-variant stock tracking | Automatic — each size, color, variant tracked separately | Manual columns per variant, error-prone |
| Multi-store visibility | Real-time stock per store from one dashboard | Separate files per store, no unified view |
| Automatic stock updates | Every sale, return, and PO updates stock instantly | Manual entry after every transaction |
| Low stock alerts | Custom reorder points with dedicated low-stock page | None — you discover stockouts at checkout |
| Audit trail | Every change logged — who, what, when, why | No history — cell was overwritten |
| Purchase orders | Built-in PO workflow with auto stock receiving | Separate email/document, no inventory link |
| Profit & cost reporting | Real-time margins, supplier costs, return rates | Manual calculations prone to errors |
| Cost | Free forever — no per-user or per-store fees | Free tool, but hours of manual work daily |
Frequently Asked Questions
Common questions about Cashvio's free inventory management
Is Cashvio's inventory management really free?
Yes. The free forever plan includes full inventory tracking, low stock alerts, stock adjustments, purchase orders, supplier management, and single-store operations. There is no trial period, no credit card required, and no feature lockout on core inventory capabilities.
How does per-variant, per-store tracking work?
Every product can have variants based on options like size, color, or material. Each variant gets its own stock count in each store. For example, if you sell a T-shirt in sizes S, M, L across two stores, that is 6 separate stock counts — each tracked independently and updated automatically.
What happens to stock when I process a sale?
Stock decreases automatically when an order is completed. If the order is cancelled, stock is restored. If a customer returns an item and the return is approved, stock increases — unless the item is marked as damaged or non-restockable. No manual adjustment is needed for routine transactions.
Can I manage inventory for multiple stores?
Yes. Each store tracks inventory independently. You can view stock per store, transfer inventory between stores, set per-store reorder points, and filter analytics by location. Multi-store features are available on paid plans.
How do purchase orders work?
You create a purchase order by selecting a store, adding products with quantities and agreed prices, choosing a supplier, and setting an expected delivery date. When the products arrive, you click Receive Stock on the PO, confirm the quantities, and your inventory updates instantly.
Do I have to track inventory for every product?
No. Inventory tracking is optional per product. Products with tracking disabled are treated as always in stock — perfect for services, made-to-order items, or digital products. You choose which products need stock tracking.
Can I see who made inventory changes?
Yes. Every stock adjustment is logged with the user who made it, the date, the quantity changed, and the reason. You can view the full adjustment history in the Inventory section and trace any discrepancy back to its source.
Does inventory sync with the online storefront?
Yes. If you use Cashvio's built-in online storefront, inventory is the same system. When stock changes — whether from a POS sale, an online order, or a manual adjustment — the available quantity updates everywhere instantly. There is no separate sync process.
Also free on Cashvio
Start with a free POS and a free online store — no credit card required.
Start Managing Inventory for Free — Today
No spreadsheets. No monthly fees. No stock surprises. Sign up in 2 minutes and start tracking every product across every store.
Free forever plan • No credit card required • Unlimited products