Stock Management
How inventory tracking works, viewing stock levels, statuses, and what changes on-hand counts.
How Inventory Works
Cashvio tracks inventory per product variant, per store. This means if you sell a T-shirt in sizes S, M, and L across two stores, each size in each store has its own stock count.
Inventory tracking is optional per product. Products with inventory tracking disabled are treated as always in stock.
Viewing Inventory
- Go to Inventory in the sidebar.
- If you have multiple stores, select a store to view its inventory.
- You will see a table showing:
| Column | Description |
|---|---|
| Product / Variant | The product name and variant (with its SKU) |
| Status | In Stock, Low Stock, or Out of Stock |
| Available | Units that can still be sold |
| Committed | Units reserved by pending orders |
| On Hand | Physical units in the store (available + committed) |
| Unit Cost | Weighted-average cost per unit for this store (shown as "-" when unknown) |
| Total Value | Value at cost: on-hand quantity × unit cost |
| Last Counted | When this item was last included in a stocktake (empty until you run one) |
You can search, filter to low-stock only, and export the current view to CSV.
Stock Statuses
| Status | Meaning |
|---|---|
| In Stock | On-hand stock is above the reorder point |
| Low Stock | On-hand stock is at or below the reorder point |
| Out of Stock | No available stock |
Available vs. Committed vs. On Hand
When a customer places an order that is not completed yet, those units become committed: still physically in the store, but reserved. Available = On Hand - Committed, and it is the number that matters for what you can still sell.
How Stock Changes
Stock levels change automatically based on business operations:
| Action | Effect on Stock |
|---|---|
| Order completed | Stock decreases by the ordered quantity |
| Order cancelled | Stock is restored to pre-order levels |
| Return approved | Stock increases by the returned quantity |
| Purchase order received | Stock increases by the received quantity |
| Manual adjustment | Stock increases or decreases based on the adjustment |
| Stock transfer | Stock decreases in source store, increases in destination store |
| Damaged/consumed | Stock decreases |
Important
Only products with Track Inventory enabled are affected by these stock changes. If a product has inventory tracking disabled, stock is not tracked.