Stock Management
How to view inventory levels, understand stock tracking, manage low stock alerts, and reorder points.
How Inventory Works
Cashvio tracks inventory per product variant, per store. This means if you sell a T-shirt in sizes S, M, and L across two stores, each size in each store has its own stock count.
Inventory tracking is optional per product. Products with inventory tracking disabled are treated as always in stock.
Viewing Inventory
- Go to Inventory > All Inventory in the sidebar.
- If you have multiple stores, select a store to view its inventory.
- You will see a table showing:
| Column | Description |
|---|---|
| Product / Variant | The product name and variant details |
| SKU | Stock keeping unit code |
| Current Stock | How many units are available |
| Reorder Point | The stock level that triggers a low stock alert |
| Status | In Stock, Low Stock, or Out of Stock |
Stock Statuses
| Status | Meaning |
|---|---|
| In Stock | Stock is above the reorder point |
| Low Stock | Stock is at or below the reorder point |
| Out of Stock | Stock is zero |
Low Stock Alerts
Go to Inventory > Low Stock in the sidebar to see only items that need restocking.
Items appear here when their current stock falls to or below the reorder point you set. This helps you know when to reorder from suppliers.
Setting a Reorder Point
- Open the inventory details for a product variant.
- Click Update Reorder Point.
- Enter the minimum stock level that should trigger an alert.
- Click Save.
Example: If you set the reorder point for "T-shirt / M / Blue" to 10, it appears in the Low Stock list when stock drops to 10 or below.
How Stock Changes
Stock levels change automatically based on business operations:
| Action | Effect on Stock |
|---|---|
| Order completed | Stock decreases by the ordered quantity |
| Order cancelled | Stock is restored to pre-order levels |
| Return approved | Stock increases by the returned quantity |
| Purchase order received | Stock increases by the received quantity |
| Manual adjustment | Stock increases or decreases based on the adjustment |
| Stock transfer | Stock decreases in source store, increases in destination store |
| Damaged/consumed | Stock decreases |
Important
Only products with Track Inventory enabled are affected by these stock changes. If a product has inventory tracking disabled, stock is not tracked.